DUE PROCESS PROCEDURES
Students shall be treated with fairness in all discipline matters and shall be accorded procedural due process when the discipline measures of corporal punishment, short- and long-term suspension, or expulsion are applied. Before being punished for violation of a Board policy or local school rule/regulation, the local school principal or designee shall ensure that students are accorded the following appropriate due process:
Informal Due Process (Corporal Punishment and Short-Term Suspension)
1. The student shall be given oral or written notice of the charge(s) against him/her.
2. The evidence supporting the charge(s) shall be explained to the student.
3. The student shall be given an opportunity to present his/her own version of the facts concerning the charge(s) and present witnesses.
The disciplining authority (principal or teacher, etc.) may impose appropriate discipline measures immediately following the informal due process hearing stated above.
Formal Due Process (Long-Term Suspension and Expulsion)
When a student is facing possible long-term suspension of more than 10 school days or expulsion, the Board shall ensure that the following formal due process procedures are accorded the student:
1. The right to a hearing
2. The right to be represented by counsel
3. The right to cross-examine witnesses
4. The right to a written record of the hearing
5. The right to a written record of the Board's decision
Special Education Students
Prior to the application of the above procedures to a special education student, said student's IEP committee shall be convened to determine if the student's behavior warranting punishment is related to the handicap. In the event it is determined that the student's behavior is not related to the handicap, the student shall be treated as any other student, except that, a special education student may not be suspended or expelled for more than ten (10) school days without being provided an alternative educational program.
All students, regardless of age, enrolled in the Elmore County School System are required to be in continuous attendance at their designated school. Prompt and regular attendance at school provides students with the skills needed for future success and aids in the development of good character. While occasional absences are unavoidable, state law places the responsibility for regular attendance upon the parent/guardian. The Code of Alabama (16-28-15) requires that a written note from the parent/guardian stating the reason for the absence must confirm every
absence. Failure to furnish the written explanation for the absence may result in the student being considered truant with the knowledge of the parent/guardian or person in control of the student. Participation in legitimate school activities or special reasons acceptable to the principal may be excused if permission is granted prior to the absence. Students with excused absences may make up the work missed. Students with unexcused absences will receive zeros for the work that took place during the unexcused absences.
Grades K - 6
Any student in grades K-6 who has accumulated more than 20 excused or unexcused absences may be considered for retention. In grades K-6, when a student has accumulated seven(7) excuses that have not been verified by a physician's statement, the student may required, at the discretion of the principal, to secure such a statement.
Grades 7 - 8
Any student in grades 7-8 traditional schedule that has accumulated more than 10 excused or unexcused absences may be considered for retention.
Grades 7 - 12
Students in grades 7-12 who accumulate more than 7 excused or unexcused absences in an eighteen-week blocked class may be denied credit for that course. Students in grades 9-12 who accumulate more than 4 excused or unexcused absences in a nine-week class may be denied credit for that course. Required court appearances and physician-verified absences are not considered unexcused absences. In grades 7-12, when a student has accumulated five (5) excuses for illness during a semester that have not been verified by a physician's statement, the student may be required, at the discretion of the principal, to secure such a statement.
Written documentation must be submitted no later than three (3) days after the student's return to school.
2. Legal quarantine
3. Court-required appearance
4. Death in the immediate family
5. Inclement weather which could be dangerous to the life and health of the child as determined by the principal
6. Emergency conditions as determined by the superintendent or principal
7. Prior permission of principal with consent of the parent/guardian on the day of the student's return to school, he/she must arrange with the teacher for make-up
8. Work to be completed at a mutually agreed upon time. If the student fails to make arrangements or fails to meet the deadline, he/she will receive a zero for the missed work unless another excused absence has occurred.
9. Students who are out of class due to college day or other approved activities should be prepared to complete make-up work the day that they return to school.
10. For excused absences of five (5) consecutive days or more, consideration should be given to the volume of make-up work required. The teachers should cooperate to establish a reasonable schedule for submission of make-up work. Make-up work for a preceding nine weeks should be completed within two weeks of the next nine weeks, unless there are extenuating circumstances.
Unexcused Absences (Make-up work not permitted)
1. Failure to register or start to school on time
3. Missing a bus or ride
5. Unauthorized trips, such as shopping, hunting, fishing, ball games, etc.
6. Birthdays or other celebrations
7. Any absence for which a written excuse was not provided within three (3) days
CHECK-OUT / CHECK-IN
Checkouts, check-ins, and tardies will be considered as absences from those class periods missed and treated as any other absence.
1. Students who leave school for any reason must check-out through the school office following their school's check out procedure.
2. Only persons whose names appear on the school's registration form may check out students, unless the school receives permission in writing in advance from the parent/guardian.
3. Written permission is to be given first by the parent/guardian or "emergency person" shown on the school's registration form before each check-out, except in cases of sudden illness, accident, or similar incident where telephone confirmation is the only alternative.
4. Check-ins and check-outs are considered absences in classes missed. In order to be excused, a written explanation for the absence must be submitted when the student returns to school and will follow the same guidelines for excused or unexcused absences in regard to make-up work.
Parent Notification Grades K - 12
The parent/guardian must be notified in writing by the school when a student has accumulated one (1) unexcused absence. At that time the parent will be provided a copy of Alabama's compulsory school attendance laws and advised of the penalties and procedures that will be followed in the event of further unexcused absences.
The principal or designee must notify parent/guardian with a written notice when a student has accumulated three (3) unexcused absences. Failure to notify the parent/guardian would result in the student continuing in good status even if absences exceed the maximum number of absences.
Upon the fifth (5th) unexcused absence, a follow-up letter and telephone call scheduling a conference with an administrator, the parent/guardian, guidance counselor, student, and attendance supervisor will be required. This conference should be held at the school within one school week of the written notification. At this meeting, the parent/guardian and student will be notified the following consequences may occur if any more unexcused absences are accumulated during the remainder of the school year:
• Participation in the Early Warning Truancy Prevention Program provided by the juvenile court.
• Possible retention/denial of credit
• Appearance in juvenile court
Failure to attend the school conference for five (5), or more, unexcused absences may result in a referral to the Early Warning Truancy Prevention Program.
If a student accumulates seven (7) unexcused absences, the Elmore County Attendance Coordinator will, within ten (10) school days, file a complaint against the parent/guardian and the student. This will require the parent/guardian and student's attendance along with the Elmore County Attendance Coordinator and the Chief Juvenile Probation Officer at the Early Warning Truancy Prevention Program in the Juvenile Probation Office at the Elmore County Judicial Building.
Failure to attend the Early Warning Truancy Prevention Program may result in a petition being filed by the Elmore County Attendance Coordinator for the parent/guardian and student to appear in juvenile court.
If a student accumulates two (2) additional unexcused absences during the school year for a total of at least nine (9) unexcused absences the Elmore County Attendance Coordinator will, within ten (10) school days, file a petition for the parent/guardian and the student to appear in juvenile court
Grades 9-12 Denial of Credit
Upon the fifth (5th) unexcused absence in an eighteen-week course, a follow-up letter and telephone call scheduling a conference with the principal, guidance counselor, student, and/or teachers will be required. The student and the parent/guardian will be notified at the conference that he/she may be denied credit.
If a student receives seven (7) unexcused absences in an eighteen-week course, a conference will be held with the parent/guardian, student, and principal. At this conference the principal shall determine if credit is to be denied.
If a student receives four (4) unexcused absences in a nine-week course, a conference will be held with the parent/guardian, student, and principal. At this time, the student will be notified that he/she may be denied credit for the course.
Failure to notify the parent/guardian would result in the student continuing in good academic standing even if the total number of unexcused absences exceeds seven (7).
We seek to provide all students with textbooks. Each student must have a signed textbook permission slip before textbooks can be issued. If a book becomes damaged or lost, it must be paid for before another book will be issued. Textbook selection is coordinated with the Curriculum and Instruction Department.